Mobile Workforce Apps

Using a smart mobile device workers can easily and accurately log in and out from any location.

The clocking information is then transferred to the Mitrefinch Workforce Management system where it can be reviewed, edited and analysed by supervisors and managers in real time.

If the phone is equipped with GPS, the actual location of the employee will be recorded during the log in and log out processes -allowing supervisors to easily keep track of employees, no matter where they are.

Key Benefits and Features

• Reduce time and attendance errors associated with mobile workforces, and minimise costly over-payments
• Ensure that your mobile workforce complies with work rules and be notified of anomalies
• Enjoy all of the benefits of a mobile workforce and easily and efficiently manage flexible working practices
• Employees can record their time wherever they are, with access to the Web or mobile phone service
• Clockings created when there is no network access are stored on the device and synchronised with the server when it becomes available
• Available for iPhone, Android and Blackberry handsets

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Mobile Messaging

Mitrefinch Messaging enables employees to submit clocking information, as well as department or job information remotely via SMS text message or email.

The application also allows Supervisors to send out information and receive responses from employees.

Key Benefits and Features

• Easily track your remote workforce, regardless of their location
• No additional hardware or software required - just a mobile phone and mobile coverage
• Easy to use - employees simply send a text message
• The system is capable of receiving an unlimited number of texts
• Supervisors can schedule recurring message to be sent out at a specific time
• Facilitates better communication between management and employees
• No hidden costs - users are billed monthly by the telecommunications provider

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Self Service Tools

Mitrefinch Self Service tools are particularly attractive to organizations with flexible, mobile workforces.

Using the web or a mobile device, employees can track and manage their time and attendance information, request time off or shift changes, and view payment, entitlements and annual leave balances.

Supervisors can also access the system online allowing them to check, edit and approve anomalies, plan for absences and shift changes, and generate reports - regardless of whether they are in the office or not.

Key Benefits and Features

• Automate time-intensive administrative tasks
• Supports today’s flexible working practices, such as mobile workers, remote offices and flexi-time
• Leave Management - Employees can request leave, shift and work record changes, supervisors authorize or decline requests automatically
• Employees can also check attendance information such as flexi-time balances and entitlements, absence history and planned leave
• Leave Slots allow supervisors to restrict the number of employees that can be absent from a particular group, on a specific date or time period

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Timesheets

The Mitrefinch Time and Attendance system generates work records based on an employee's clocking in and out activity.

These work records are available as intuitive timesheets via a web-based portal and can be maintained by employees and their supervisors as required.

Key Benefits and Features

• Enter all your hours for a period of time at once
• Create and modify a working record in an intuitive and visual manner
• Draw and expand work shifts on a time based grid
• Set up a 'favourite' hours bands - saves you from having to set up identical hours bands over and over again
• Allocate time to certain projects
• Timesheet changes can be automatically sent to the Supervisor to be checked off and authorized
• Supervisors can view group timesheet – displays a group of employees

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